AGM 2026
44th IDS AGM
Saturday 6th June at 14:00 in the Maldron Hotel South Mall, Cork hosted by Cork Deaf Club
Welcome to our website page for this year’s AGM. We will add more information here over the coming weeks to help you prepare for the AGM and to give you information about our accounts and activities last year.
If you would like to send a motion please download the form below. Also you can learn more about motions and proxy voting by watching the videos on this page.
Please pay special attention to the deadlines for extended notice motions, special motions, ordinary motions and nominations of directors. See the content about the different types of motions on the website page.
If you need any support in relation to the AGM contact our advocacy Department at advocacy@irishdeafsociety.ie or text 086 4401443 or phone 01 860 1878.
What are the different types of AGM motions members can send IDS and what are the deadlines?
There are 4 types of motions you can send for the AGM:
- Director Nomination: The deadline for IDS to receive a “nomination of a director” is 3 days before the AGM and not earlier than 21 days before the AGM. However, we ask you to send us nominations as early as you can so that we have time to share information about the nominated person with members before the AGM.
- Ordinary Motion: The deadline for IDS to receive an “ordinary motion” is 7 days before the AGM. We ask you to send these to us as early as you can and not wait until the deadline. Ordinary motions must be relevant to the business of the AGM – that means related to the Annual Report, Audited Financial Accounts or the appointment of the auditor. If your proposed motion or nomination is not suitable for the AGM we will contact you with an explanation.
- Special Motion: The deadline for a “special motion” is 21 days before the AGM. A special resolution is a proposal to change the constitution or organisation name. Don’t forget that our Constitution is available on our website in ISL and English: https://www.irishdeafsociety.ie/about/ids-constitution-2021/
- Extended Deadline Motion: The deadline for an “extended deadline motion” is 28 days before the AGM. An extended deadline motion” is to remove an auditor or a director, must be received by IDS 28 days before the AGM to give the auditor or director a chance to respond to members.
You might have heard the word resolution also used to describe motions, they basically mean the same thing. A motion is the same as a proposal, after it is agreed it is called a resolution.
To send us any of these motions you can use the form that can be downloaded from our website. Or you can email membership@irishdeafsociety.ie or ISL/text 086 380 7033 and we will send a form to you.
If you have a general suggestion about how IDS is managed, feedback or a complaint please email it to feedback@irishdeafsociety.ie, text 086 4401443 or phone 01 860 1878.
Information about attending the AGM on Zoom
In this video you will find:
- Instructions about How to register online and get the AGM meeting link
- Some notes about how the meeting will be managed
- Some general information about using Zoom
1) How to register online and get the AGM meeting link
Step 1 – Current members will receive an email with a link under the video. If you did not receive a link by email make sure your membership is active.
Step 2 – Fill out the online form with your name and email address.
Step 3 – The Zoom system will send you an email with the meeting link.
Anyone who registers but is not a member yet will receive an email asking them to renew their membership.
2) Notes about the meeting
Members can ask questions during the meeting after the CEO report and the financial report. If you have AOB you must inform the Chairperson at the start of the meeting. All questions must be relevant to the business of the AGM or they will not be allowed.
If you have questions for the board or CEO you can email them to us in advance, that will help us to prepare answers for you.
Members who have renewed this year should already have received a link to a webpage with the Agenda, the Annual Report including Financial Statements and the minutes from our AGM last year. If you have not received the link this could be due to an email error, please let us know and we will send them to you again straight away – email membership@irishdeafsociety.ie.
The meeting will be recorded and shared on social media during the week after the AGM for observers.
Based on our constitution only “Ordinary Members” are entitled to vote on motions.
3) Using Zoom at the meeting
You’ll need a computer, phone or tablet. Please make sure that you do not join the meeting on more than one device yourself. Please note that you will have a better experience using a laptop or computer as the screen size on phones and tablets is very small.
In order to vote each member must use a separate device (computer, phone or tablet). If two people use one device only one person will be able to vote.
If you are using the Zoom app installed on your PC you can check if you are using the latest version by clicking your profile picture in Zoom and clicking “Check for Updates”
Please do not share your AGM login details with anyone else. Only members can attend the Zoom AGM meeting. Non-member observers can view a livestream of the meeting on our Facebook page.
When you join the meeting
Please make sure your display name in Zoom is your own full name (not a relative or friend)
You will be asked to give your consent to the meeting being recorded on Zoom (for internal IDS purposes including writing minutes) and agreeing to the livestream on Facebook. The livestream will be for the full meeting including AOB.
This process to confirm identities will take some time at the beginning of the meeting so we thank you in advance for your patience.
Members Questions
To ask a question members must click “raise hand” button. The chairperson will select people from this list and ask each person one at a time to turn on their video and ask their question.
If you are making comments or asking questions please do not use people’s names to protect members privacy
How voting will work on Zoom
When it is time to vote a box will pop up on your screen and ask you to vote yes or no.
You will click your choice for voting and then “submit”. You will have 2 minutes to do this and then voting closes.
Thank you for your co-operation and we are looking forward to seeing you at the meeting.
What is Proxy Voting?
Proxy voting means that if you are a member you can ask someone else to attend the AGM and vote for you if you cannot attend the meeting. That person is your “proxy” at the meeting.
The person does not need to be an IDS member, but if you want to appoint a proxy to vote on your behalf this proxy form must be received by IDS no later than 48 hours before the AGM.
You will need to send a proxy form to IDS and that will be available closer to the AGM date. The form will contain a list of all the motions for the meeting and it is best if you tell your proxy how you would like them to vote on all the motions.
When the proxy form is available to download we will let you know.
If you need any support in relation to the AGM contact our advocacy Department at advocacy@irishdeafsociety.ie or text 086 4401443 or phone 01 860 1878.